Administrative Coordinator

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Administrative Coordinator

  • 498820
  • Savannah, Georgia, United States
  • Executive Administration
  • Business
  • Full-time
  • Staff

As the administrative coordinator you will be responsible for the management of project timelines and maintaining the operational dashboard matrix for the VP for SCAD Savannah and completion of all financial paperwork for vendor purchasing. Managing contacts, travel logistics, and itineraries is also required. In this position you will manage the SCAD SERVE fellow application process while overseeing the survey process for both it and SCADcares from beginning to end with institutional effectiveness including forming all questions, creating a distribution list, and gathering and communicating data and results. Processing city permits for all SCAD SERVES initiatives is vital to the job.

The administrative coordinator is responsible for the master presidential reporting document to ensure all team members are inputting information accurately and timely and is responsible for all attendance. You will act as a liaison with legal on all service-provider requests and contracts for consultants, contract vendors, artists, alumni guests, and more. In this role you will be responsible for handling all new-hire needs and ensure the office is fully stocked with necessary operational supplies on a regular basis. This position is responsible for maintaining photo archives, inventory, and organization supplies for department projects.

The ideal candidate is proficient in Salesforce to assist SCADcares and can manage all calendars including AVP for student and alumni engagement, the VP for SCAD Savannah, and the VP for student financial services and strategic initiatives. This position is also responsible for managing domestic and international travel for all three of the above-mentioned departments.

Minimum Qualifications: 

  • Bachelor's degree 
  • Five or more years of related experience
  • Strong written and verbal skills
  • High level of organization and attention to detail
  • Proactive problem solver
  • Excellent project manager
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Cognos, Concur, Dropbox, Google Drive
  • Ability to work independently and within a team framework

Travel Required: 10-20%

Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. In order to accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.


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Commitment to Diversity, Equity, and Inclusion

SCAD is committed to fostering a community of respect that is welcoming to all. The innovative spirit at SCAD enriches diversity, equity, and inclusion by empowering everyone to comfortably be one's authentic self. We are solutions-driven, collaboratively identifying and solving challenges to sustain a positively oriented environment. We understand when all perspectives are elevated, the university community is strengthened.

Equal employment opportunity disclosure 
SCAD provides equal employment opportunities to all employees and applicants, without regard to sex (including gender identity, sexual orientation and pregnancy), race, color, national origin, age, marital or parental status, disability, genetic information, religion, veteran status, or status in any group protected by applicable laws.

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