As an assistant to the chief marketing officer (CMO), you will provide administrative support in a department and university-wide capacity. Your efficient management of the CMO’s workflow, communications, and calendar will directly contribute to the smooth operation of the CMO's office. You will work to appropriately prioritize appointments, resolve conflicts, and organize office operating procedures. Your responsibilities will include serving as the primary point of contact for the CMO and coordinating travel arrangements for conferences. You will also prepare meeting materials and attend to take notes.

In this position, you will conduct research for reports, field high-level requests for documents, and coordinate meetings with confidentiality. You will also approve purchase, travel, and reimbursement requests. You will be responsible for the management of time-off requests and approvals, general office duties — including work order submissions, supply orders, and office machine maintenance requests — and communication with internal and external stakeholders. You will inform the CMO of project statuses while they are out of the office and maintain excellent working relationships with colleagues. You will also run official errands in support of university functions to assist the CMO with special projects.

The successful candidate demonstrates outstanding communication, customer service, and organizational skills. A keen attention to detail and ability to manage multiple high-priority tasks concurrently is essential. The candidate must also thrive in independent work and team-oriented environments.

Minimum Qualifications:  

• Bachelor’s degree
• Proficiency in Microsoft Office Suite
• At least two years of related professional experience
• Professional experience in managing confidential matters

Certificates, licenses, and registrations:

• Valid driver’s license

Travel required:

• Less than 10%

Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings. 

ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.