As a coordinator to the vice president (VP) for student success, you will provide executive-level administrative support to assist with the daily operations of the office of student success and advising. You will manage the VP’s calendar and meeting and travel schedules, as well as handle purchases and expense reconciliations. Among other duties, you will coordinate all travel arrangements, transportation, and accommodations to ensure efficiency. You will also prioritize all incoming and outgoing communications for the VP. This includes proofreading and editing all documents originating from or passing through the office. Additionally, you will gather all weekly reports, consolidate them for the VP’s review, and serve as the primary point of contact for the VP. You will handle all inquiries with discretion and escalate matters as appropriate.

In this role, you will prioritize and research matters directed to the vice president, run daily reports, and manage general office tasks, including submitting work orders, requesting computers and phones from IT, and handling key and security requests. You will regularly review the student success budget to ensure financial compliance, manage non-academic appeals and complaints, and oversee department leave or vacation requests. Responsibilities include participation in professional development opportunities, such as technology training and skill-building, to improve performance, professionalism, and adaptability. You will also ensure the VP's availability and preparation for interviews and meetings, including reviewing candidate materials and briefings beforehand. Additionally, you will train new department members as needed.

The ideal candidate exhibits excellent communication, organizational, and project management skills. They have a strong attention to detail and are proactive in solving problems. The candidate is also capable of working well both independently and as part of a team.

Minimum qualifications:  

• Bachelor's degree;,one or two years of related experience and training, or an equivalent combination of education and experience
• Proficiency in Microsoft Office, Salesforce, Cognos, Concur, Dropbox, Google Drive, and calendar management
• Previous experience handling confidential matters

Travel required:

• Less than 10%

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings. 

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.